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Guidelines for CV and Cover Letters

Dear Candidates:

Thank you for showing your interest and approaching us.

Dear candidates, your CV and cover letter are crucial for any sort of job application.

Your CV speaks about your personality and your professional achievements. The CV should narrate your professional history chronologically and logically. Your major achievements should come first, and follow the same pattern.

Gone are the days when CVs used to be of multiple pages, now-a-day is the era of the fast-moving business world, every recruiter is busy and going through hundreds of CVs for a single job, therefore HR personnel has not enough time to go through your lengthy CVs. The bottom line is that your CV should be precise, brief, and comprehensive. It should cover all areas of your expertise in a short form. I have been scanning the CVs for years, and the longer CVs did never get my attention, and these were junked.

It is better if you provide your achievement in bulleted points – this will make easier to go through in a short time

Here, we will guide you to write your CV and cover letters effectively – a CV and cover that will catch the attention of hiring personnel.

Hereunder are guidelines for writing an ideal CV and cover letter. We hope these will help you, but, if you feel any difficulty or confusion, you are welcome to contact us.

  1. Your CV/Resume:

Your CV/resume is your first contact with the company, and, “the first impression is the last impression”.

In the USA and Canada, it is called a resume, while in most parts of the world it is called curriculum vitae or in short CV.

Your resume is your work record, education, professional achievements, certificates, skills and other details that make the reasons for the job. Through your resume, you are selling yourself, and the better you sell yourself, the better the chances of your being sold and get a job – you should know your audiences.

Point To Keep In Mind While Writing Resume: 

  • Start your resume with a statement. Recruiters are curious to know you as a potential co-work.
  • It is better to tailor your resume according to the job and highlight your skills required in the job posting.
  • Give your resume an expert look, and make it easy to read using appropriate font size, spacing, and commonly used fonts.
  • Try to limit your resume to one page or a maximum of two or three pages, no more than three pages.
  • Enumerate your accomplishments with facts and figures.
  • Use action and power words, like, “improved, managed, achieved, resolved, initiated, streamlined, organized, increased, launched, identified, etc.
  • Make your CV on the American or European standard. It is better to write in a style of your applying region, i.e. for applying in the USA, use American English, for European countries use UK English, and most of the Asian countries use UK English. But remember, whatever style you use, be consistent with that throughout the whole document.
  • Use a good “CV template” to construct your resume, it will become easier for you to build your CV in less time and with fewer efforts.
  • Read and proof-read your resume to correct your shortcomings and mistakes. Check the dates of your previous employments. Only mention those qualifications and professional experiences of which you possess written proof and can provide when asked.

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  1. The Cover Letter:

Your cover letter is an introduction letter that highlights your significant accomplishments. The most important point is that you must include a cover letter to your CV. Not doing so will set you apart, and your CV will be thrown to the dustbin.

Your cover letter is more important than your CV to the employers because it tells how exactly you qualify for the applied position. Your cover letter explains things that your resume does not, and it decides whether your CV will or will not get through the guards applied by the selection team.

You should tailor a separate cover letter for each job you apply. A common cover letter for every job will not serve the purpose, and it will go to junk. You should adjust the contents of every cover letter according to the job, and in such a way that presents you as an ideal candidate for the applied job.

  • Use “Times New Roman” font, size 12. It looks more professional.
  • Address a particular person, like “Dear HR Manager,” “Dear Hiring Manager.” If you know the name of the person, better to address him/her by name, but it is only true in the culture of Europe and the USA, and the Asian culture is different – in Asia, it is better to address by the portfolio, like Dear Sir, or Dear Hiring Manager.
  • Address the company by name, mention the post you are applying for. Mention the date, as not mentioning the date will show your carelessness, and your application will be rejected outright.
  • Your first paragraph should be strong enough to catch the attention of the reader, and hook the reader, and entice him/her to read further and your resume also.
  • Introduce yourself and highlight those areas which fit the most to the applied position. It will catch the attention of the employer. Highlight highly relevant details.
  • Mention supporting certificates/diplomas which relate to this job. Mention how your profile fits in the job, and how you best suit this job.
  • Do not mention any negative information.
  • Tell about your status in the country you are applying for the job – whether you are a resident, an immigrant, or require a work visa, etc.
  • Tell when you will be available for joining if selected.
  • Provide your email address and phone number.
  • Your cover letter should be one-page only. Proofread it thoroughly, check your grammar, formatting, and style.
  • Close your cover letter with a professional touch.
  • Do not use gimmicks, like “bold fonts, capitalization, or using colored paper.

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